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Putnam County

Personnel Department


DISTINGUISHING FEATURES OF THE CLASSThis is difficult work involving responsibility for performing executive secretarial work consisting of administrative and clerical duties involving  frequent exercise of independent judgment and maintenance of a high level of confidentiality. Work is performed under general supervision in accordance with specific policies and objectives. Direct contact with elected officials, county, business and community leaders, and the public is a significant factor in this position. Supervision may be exercised over the work of other employees. Performs related work as required.


  • Relieves employer of office routine using discretion, tact and a comprehensive knowledge of department procedures and policies;
  • Arranges appointments and meetings, prepares materials for them, and generally maintains calendar for employer;
  • Answers confidential correspondence independently and composes letters for official signature;
  • Takes and transcribes dictation of letters, memorandum, reports and other materials;
  • Types correspondence, documents, records and other written material in final or draft form using handwritten, rough drafts, marked copy, oral recordings or data from various equipment as the source material;
  • Maintains confidential and regular correspondence files;
  • Assists in the preparation of documents for contract negotiations, budget preparations, etc.
  • Utilizes computer applications such as spreadsheets, word processing, calendar, e-mail and database software in performing a variety of complex work assignments;
  • May record or take notes of meetings and hearings, and prepare minutes;
  • Performs a variety of related activities as required.

Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS Thorough knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic and English; good verbal ability; ability to type and to record dictation at an acceptable rate of speed; ability to understand and carry out difficult oral and written instructions; a high degree of tact and judgment.

MINIMUM QUALIFICATIONS:  Qualifications are determined by the Commissioner of Planning, Development, and Transportation



Pending Jurisdictional Classification

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Mission Statement

Our mission is to administer, in a fair and equitable manner, the provisions of New York State Civil Service Law and Putnam County Civil Service Rules with respect to the offices and employments in the classified service of Putnam County and the civil divisions therein, which include the towns, villages, school districts, libraries and special districts.

It is Putnam County Personnel Department’s responsibility to ensure Putnam County taxpayers of a public workforce qualified for their jobs pursuant to the principles of selection according to merit and fitness as set forth in Article 5, §6 of the New York State Constitution.

  • Paul Eldridge

    Personnel Officer

Putnam County Office Building

40 Gleneida Avenue
Carmel, New York 10512

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