With our secure online examination application, you can complete and submit your application to any Putnam County civil service examination with the click of a button. Applicants can log in to their own “Applicant Profile” to see exams applied to, submitted information, and more. And now, examination filing fees can be submitted online by credit card, debit card or eCheck!
PUTNAM COUNTY PERSONNEL DEPARTMENT’S MISSION is to administer, in a fair and equitable manner, the provisions of New York State Civil Service Law and Putnam County Civil Service Rules with respect to the offices and employments in the classified service of Putnam County and the civil divisions therein, which include the towns, villages, school districts, libraries and special districts.
It is Putnam County Personnel Department’s responsibility to ensure Putnam County taxpayers of a public workforce qualified for their jobs pursuant to the principles of selection according to merit and fitness as set forth in Article 5, §6 of the New York State Constitution.
The Putnam County Personnel Department administers civil service examinations to fill a wide variety of jobs in Putnam County government and other local governments within the County (Towns, Villages, School Districts, Libraries & Special Districts). A detailed Examination Announcement is issued for each examination. The Examination Announcement contains essential information about the location of the position, the minimum qualifications for admission to the examination, filing fees and how to apply.
Competitive Class Positions by conducting examinations and maintaining lists of eligible candidates per civil service law.
Other Recruiting for vacant positions in County departments which do not require a competitive examination or for which there is no current eligible list.
Non-County Positions. There are certain positions located in towns, villages, school districts, libraries and special districts which may not require competitive examinations and may be filled through their own Personnel offices; we recommend that you contact them directly for information about current openings.
The Personnel Department researches, documents and maintains job specifications and minimum qualifications for all positions in the classified civil service in all county departments and agencies, as well as Putnam County’s towns, villages, school districts, libraries and special districts.
The New York State Civil Service system provides an orderly method of personnel transactions including classification, hiring/selection, promotion, transfer, separation and retention.
The Personnel Department maintains employment records for all classified civil service employees (in general, those who are non-elected and non-teaching).
Personnel records are maintained for every employee of both county and non-county agencies and department in Putnam County.
The Personnel Department is responsible for:
Suggestions to help with the online application process:
This is usually because the New York State Civil Service Commission has deemed them “non-competitive” or “exempt.” Such job titles are listed in the Appendices of the Putnam County Civil Rules and Appendices.
Sometimes civil service positions are posted to meet County recruitment needs. These positions may be filled by the appointment of individuals meeting the minimum qualifications, if any, by the appointing authority or agency.
For posted competitive positions a provisional appointment may be made pending the administration of a future civil service examination, only if an eligible list for the title does not currently exist.
Employment applications may be sent via mail or email, or dropped at the Personnel Office for approval and distribution to appropriate departments.
If you are a veteran of the Armed Forces of the United States, you may be eligible to receive additional credits in competitive civil service examinations.
Veterans’ credits are extra points that Civil Service Law §85 allows to be added to a veteran’s score on a civil service examination.
Effective January 1, 2014, Article 5, §6 of the New York State Constitution was amended to entitle veterans who have used non-disabled veteran credits for a Civil Service appointment or promotion and who were/are subsequently certified as being a disabled veteran by the United States Department of Veterans Affairs, to additional credits for a subsequent appointment or promotion. For more information click here to read about additional eligibility for disabled veterans or contact the Putnam County Personnel Department.
There are two parts of local civil service Rules: the Text and the Appendices.
The Text sets up mechanisms and procedures for selected actions by the municipal civil service agency. It more precisely defines certain rights and responsibilities of employees and appointing officers than is provided by the Civil Service Law.
The Appendices list, by jurisdictional classification, all classified and unclassified titles that have been formally removed from the competitive class. Titles of positions under an agency’s jurisdiction not listed in the Appendices are in the competitive class.
Civil service Rules are adopted and amended by municipal civil service agencies in order to assist in the effective administration of merit system provisions provided for in Civil Service Law. The Rules are, in effect, an extension of and supplement to Civil Service Law, and, as such, they provide authority for many actions and set up certain controls. They more clearly define the rights of employees in the classified service than is accomplished in the Law itself. Also, they further stipulate the obligations of appointing authorities in their interactions with civil service employees and the civil service agency.
Competitive Class: These positions require that the candidate for a position meet specific minimum qualifications, have taken, passed, and are found to be reachable on a civil service examination eligible list. There are occasions when an eligible list for that title does not currently exist and a person is hired as a “provisional” basis pending the examination process.
Non-Competitive Class: These are jobs which have been approved by the New York State Civil Service Commission as positions for which competitive examination is determined to be not practicable to determine one’s fitness for the position. While there is no competitive examination, minimum qualifications must be met.
Labor Class: These are jobs which mainly involve manual labor and do not have minimum qualification requirements.
Exempt Class: These are primarily jobs which involve providing support for, or acting for and in the place of, an elected official, and have been approved by the New York State Civil Service Commission to be placed in the exempt class.
The Personnel Office is open Monday-Friday, 9am-5pm. From mid-June through mid-September the office is open 8am-4pm.
The department is closed whenever Putnam County departments are closed. For inclement weather, listen to FM 100.7 WHUD for closures and delays.
Continuous Recruitment (CR) Examinations are scheduled and scored by the Putnam County Personnel Department. Applications for Continuous Recruitment Examinations are accepted continuously – there is no last filing date because examinations are scheduled on a rolling basis throughout the year. The sooner your application is received, the sooner you will be scheduled to take the Continuous Recruitment Examination for which you’re applying. The average wait time from application to test date is 2 months.
Open Competitive (OC) Examinations are scheduled and scored by the New York State Department of Civil Service. An open competitive exam is open to any person in the general public who meets the minimum qualifications listed on the exam announcement. The date of examination is statewide for an open competitive examination – which is why it is sometimes possible to “cross file” for an examination (when the same examination is being given by multiple counties). Since there is one scheduled examination date, applications for Open Competitive Examinations must be received by the stated last filing date.
Promotional Examinations are open to current employees who hold permanent competitive class status in the Putnam County jurisdiction for which promotion is sought. Promotional candidates must meet both the set promotional and open competitive minimum qualifications for the title.
The Rule of Three states that on any given exam, you are eligible for consideration to the position if your score is better than or equal to the third best score among all test takers.
If your mailing or email address changes, you must contact the Personnel Department at
Each exam states minimum qualifications to be met in order to take the exam. You should include enough information to meet the minimum qualifications stated. If this includes education, you must include all education required to meet the minimum qualifications, and attach a copy of relevant college transcripts and/or certifications.
If you do not meet these minimum requirements and apply for the exam, your application will be disqualified and the exam fee will not be refunded.
Should I attach a resume?
Resumes will not be utilized in order for you to meet minimum qualifications. Most resumes do not include all of the information required in the work experience section of the application. All education and experience required to meet the minimum qualifications must be listed on the application itself in the proper sections.
Whenever the minimum qualifications call for a certain level of education, a specific degree, and/or a specified number of credits, college transcripts should be submitted with the application. This is used for verification purposes.
Transcript(s) must show your name; your student identification number; the name of the issuing school; the type of degree received, if any; the date the degree, if any, was conferred; full course names; credit hours; grade earned for each course; and a cumulative Grade Point Average (G.P.A).
Transcripts can be attached to your application, or submitted in person, by email to PutnamPersonnel@putnamcountyny.gov or by postal mail to Putnam County Personnel Department 110 Old Route 6, Building 3, Carmel, NY 10512.
Exam filing fees are non-refundable for any reason, including disqualification. Please carefully consider whether you meet minimum qualifications before submitting your application.
If approved to take an examination, you will receive an Admission Letter. Pay close attention to the information and instructions in this letter. You will receive this letter approximately 2 weeks before the Exam Date.
If for some reason you have not received a letter from the Personnel Department five (5) days before your exam date, contact the Personnel Department immediately at (845) 808-1650.
If your exam was a Continuous Recruitment (CR) examination, you will be notified at the time of the exam, and you will receive an official letter confirming these results within a few weeks of the exam. Open Competitive (OC) exams are scored by the New York State Civil Service Testing Division, and it can take a minimum of three months for these scores to be received by the Putnam County Personnel Department. Once received, the Personnel Department will process the results and notify you as soon as possible.
Your results will be sent the method you select on your application, email or USPS. If you select USPS as your mode of communication, you must include 2 self-addressed stamped envelopes-one for the admission letter and one for the results.
If you have applied to take an examination announced by more than one local jurisdiction (county, town, city) scheduled to be held on the same test date, you must notify each of the local jurisdictions as early as possible (no later than two weeks before the test date), so that arrangements can be made for taking all examinations at one test site.
You must inform each jurisdiction of all examination titles and numbers, and at which jurisdiction you want to sit for the examinations. Please note that all examinations for positions in State government must be taken at a State examination center. Click here for a printable Cross Filing Form.
Continuous Recruitment exams’ eligibility is good for one year.
Open Competitive exams can be established for a minimum of one to a maximum of four years.
If your exam was a Continuous Recruitment (CR) examination, you will receive an official Results Letter within a few weeks of the exam.
Open Competitive (OC) exams are scored by the New York State Civil Service Testing Division, and it can typically take between three and six months for these scores to be received by the Putnam County Personnel Department. Once received, the Personnel Department will process the results and notify you as soon as possible. Your results will be sent via the method you select on your application, email or USPS.
Your score will be added to the eligible list for the title. When this list is established, municipal agencies falling under the Putnam County Personnel Department may request this list in order to fill job vacancies.
You are eligible, or “reachable”, for consideration to the position if your score falls in the Top 3 of candidates willing to accept that particular vacancy. The “Top 3” includes the three candidates with the highest scores, plus everyone tied with the third candidate’s score (examples: 95, 90, 85, 85, 85, 85… or 90, 90, 85.)
You may be contacted by canvassing agencies by mail or email regarding a vacancy during the “life” of an eligible list (see above).
All positions are competitive class, unless deemed otherwise by the County Personnel Officer and approved as non-competitive by New York State. The competitive class includes all positions where it is practical to assess applicants through an exam to determine one’s fitness for the position.
If you are a veteran of the Armed Forces of the United States, you may be eligible to receive additional credits in competitive civil service examinations. For more information, please review our Veterans Credit information above.
In rare cases, an examination may be postponed if weather conditions are unsafe. In such cases, call 845-808-1650 for recorded information available 24 hours. Also, announcements will be made over the radio on WHUD (100.7 FM), and on the Putnam County main webpage.
If an examination is postponed due to weather conditions, a new examination date will be set as soon as possible. Candidates will be notified of such new examination date by Putnam County Personnel Department as soon as information becomes available.
Please visit us, call, write, or email us with any questions or concerns.
Donald B. Smith
County Government Campus
110 Old Route 6, Building 3
Carmel, NY 10512
PUTNAM COUNTY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER