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Putnam County

Personnel Department


DISTINGUISHING FEATURES OF THE CLASS: This is routine clerical and data entry work which involves maintenance of school records and data, typing announcements, letters and similar, using basic computer applications. Specific duties vary with the needs of the district, department or division. Considerable contact and interaction with school administrators, teachers, school personnel, students and parents are involved, requiring confidentiality and proper handling of confidential materials. Additionally, this position requires the ability to speak, write and understand Spanish as well as English. Work is performed under general supervision. Supervision of others is typically not a requirement of this position. Performs related work as required.

TYPICAL WORK ACTIVITIES:  (Illustrative only)

  • Speaks, reads, writes and interprets Spanish language and Spanish language documents, as needed;
  • Acts as intermediary and interpreter for Spanish speaking students, parents, and members of the public, as needed;
  • Operates a computer or other word processing related equipment to produce correspondence, reports, spreadsheets, databases, charts and other work documents;
  • Collects data, types, enters, and otherwise maintains various types of records;
  • Files correspondence, memoranda, reports and other materials;
  • Proofreads and corrects work for accuracy and completeness;
  • Issues form letters and notices;
  • Sorts, date stamps and distributes mail and packages received by the school district;
  • Maintains alphabetic, numeric and/or chronological files of correspondence, documents and materials as appropriate;
  • Distributes applications, forms, enrollment packets, cards, etc., and answers routine questions for completing them;
  • Processes applications, forms, enrollment packets, cards, etc., and maintains such information in electronic or paper filing system;
  • Receives telephone calls, directs parents, students and visitors, and acts as receptionist;
  • Operates a variety of business office machines such as computers, copying machines, calculators, scanners, etc.;
  • Maintains and updates calendars of office, department and/or program schedules and related information;
  • Maintains and balances simple account or record keeping entries;
  • Prepares simple statistical reports from assembled data;
  • Maintains and distributes office supplies;
  • Makes and checks routine arithmetical computations, as necessary;
  • May collect fees and accounts for monies received;
  • May be assigned to provide clerical assistance to a variety of specific administrators and/or departments;
  • Performs a variety of related activities as required.

Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Working knowledge of office practices, procedures, terminology and equipment; working knowledge of business arithmetic and English; ability to operate an alphanumeric keyboard at an acceptable rate of speed; ability to use computer applications such as word processing and e-mail software; ability to speak English and Spanish fluently and to understand, read, write and translate both in English and Spanish; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships; accuracy; resourcefulness; initiative; good judgment; tact; courtesy; neat appearance.


  1. Graduation from high school or possession of a comparable diploma; or
  2. Two (2) years clerical experience which must have involved use of computer applications to enter data, maintain records or prepare reports; or
  3. An equivalent combination of training and experience as indicated in (a) and (b) above.

SPECIAL REQUIREMENT: Fluency in understanding, speaking, reading, writing and translating Spanish and English.




School Specs

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Mission Statement

Our mission is to administer, in a fair and equitable manner, the provisions of New York State Civil Service Law and Putnam County Civil Service Rules with respect to the offices and employments in the classified service of Putnam County and the civil divisions therein, which include the towns, villages, school districts, libraries and special districts.

It is Putnam County Personnel Department’s responsibility to ensure Putnam County taxpayers of a public workforce qualified for their jobs pursuant to the principles of selection according to merit and fitness as set forth in Article 5, §6 of the New York State Constitution.

  • Paul Eldridge

    Personnel Officer

Putnam County Office Building

40 Gleneida Avenue
Carmel, New York 10512

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