County of Putnam
Local Law #4 of 2014
(Passed at the February 7, 2014 Regular Meeting)
A LOCAL LAW TO AMEND THE CODE OF PUTNAM COUNTY BY REVISING CHAPTER
140 ENTITLED “CONTRACTS AND PROCUREMENT”
BE IT ENACTED by the Legislature of the County of Putnam as follows:
Section 1.
The Putnam County Code is hereby amended by Revising Chapter 140 entitled
“Contracts and Procurement” to read as follows:
ARTICLE I
General Provisions
§ 140-1.1. Purpose.
The purpose of this policy is to provide for the fair and equitable treatment of all persons
involved in public purchasing by the County of Putnam, to maximize the purchasing
value of public funds in procurement, and to provide safeguards for maintaining a
procurement system of quality and integrity.
§ 140-1.2. Applicability.
This policy applies to contracts for the procurement of all supplies, services, materials
and equipment; as well as public works projects entered into by the County of Putnam
after the effective date of this policy. It shall apply to every expenditure of public funds
by a public agency for public purchasing irrespective of the source of the funds. When
the procurement involves the expenditure of federal assistance or contract funds, the
procurement shall be conducted in accordance with any mandatory applicable federal
law and regulations. Nothing in this policy shall prevent any public agency from
complying with the terms and conditions of any grant, gift, or bequest that is otherwise
consistent with law.
§ 140-1.3. Exemptions.
Unless otherwise ordered by regulation the following commodities, supplies or services
need not be procured through the Purchasing Division in accordance with the County’s
Procurement Policy; and shall be procured by the appropriate agency, department or
committee:
A. Works of art for public display.
§ 140-1.4. Special procurements.
Notwithstanding any other provision of this policy, the County Executive or County
Legislature may, through legislative resolution, initiate a procurement of professional
services above the small purchase amount specified in § 140-3.7 where the County
Executive or County Legislature determines that an unusual or unique situation exists
that makes the application of all requirements of competitive sealed proposals contrary
to the public interest. Any special procurement under this section shall be made with
such competition as is practicable under the circumstances. A written determination of
the basis for the procurement and for the selection of the particular contractor shall be
included by the County Executive or County Legislature in the contract file, and a report
shall be made publicly available at least annually describing all such determinations
made subsequent to the prior report.
§ 140-1.5. Purchasing Officials

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