DISTINGUISHING FEATURES OF THE CLASS: This is difficult work of a secretarial nature involving a number of administrative duties. Work is performed under general supervision in accordance with specific policies and objectives but permits the exercise of considerable independent judgment. Supervision may be exercised over a small number of employees. Performs related work as required.
TYPICAL WORK ACTIVITIES: (Illustrative only)
Answers confidential correspondence independently and composes letters for official signature;
Makes appointments for superior and generally relieves him of office routine;
Maintains confidential and regular correspondence files;
Prepares or coordinates the preparation of a variety of reports and statistical data;
Coordinates work activities and assists with routine administrative or technical functions;
Reviews accounts, reports and other documents for completeness, accuracy and conformity with established procedures;
Operates an adding machine, calculator or other office machines;
May type from copy, drafts, computations, Dictaphone records, etc.;
May supervise the maintenance of office records, including professional or general libraries;
May schedule personnel and arrange for substitutes when necessary.
Performs a variety of related activities as required.
Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES & PERSONAL CHARACTERISTICS: Thorough knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic and English; good knowledge of office management; good knowledge of supervisory techniques and administrative principles and practices; ability to prepare correspondence, reports and other materials from general instructions; ability to carry out complex oral and written instructions; ability to exercise independent judgment; ability to establish successful relations and communications with others.
MINIMUM QUALIFICATIONS: Qualifications determined by the County Clerk.
Our mission is to administer, in a fair and equitable manner, the provisions of New York State Civil Service Law and Putnam County Civil Service Rules with respect to the offices and employments in the classified service of Putnam County and the civil divisions therein, which include the towns, villages, school districts, libraries and special districts.
It is Putnam County Personnel Department’s responsibility to ensure Putnam County taxpayers of a public workforce qualified for their jobs pursuant to the principles of selection according to merit and fitness as set forth in Article 5, §6 of the New York State Constitution.
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