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Putnam County

Personnel Department


DISTINGUISHING FEATURES OF THE CLASS: This is specialized clerical work involving responsibility for the preparation and maintenance of personnel, health, and attendance records, as well as the processing of appropriate personnel forms. The work requires a high degree of accuracy, attention to detail, confidentiality, tact and discretion. The incumbent provides clerical support and assistance to school administrators concerned with highly confidential matters such as employee relations, dispute resolution, union grievance processes, and staffing decisions, as well as assisting in preparation of materials pertaining to health insurance and benefits costs, proposals and negotiations. All work is performed in accordance with established school district policies and procedures, as well as any appropriate contracts and/or agreements. The incumbent acts as liaison between the school district business office and the county personnel department. Work is performed under the direct supervision of the Human Resources Director or other higher-level staff. Supervision may be exercised over a small number of clerical employees. Performs related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Establishes and maintains personnel records, such as civil service, attendance/absence, sick, vacation, and personal information for non-instructional staff, or instructional staff, or both;
  • Advises new employees about salary, health insurance, retirement, vacation, sick and personal leave benefits, in accordance with established school district policies and procedures, as well as appropriate contracts;
  • Processes and maintains health insurance records;
  • Provides information to employees regarding workers' compensation claims and files required reports, in accordance with established school district policies and procedures, as well as appropriate contracts;
  • Provides employees with copy of appropriate contract;
  • Types and files letters, memoranda, personnel reports and related documents;
  • Provides clerical assistance to school administrators regarding preparation for contract negotiations, grievance responses, staffing decisions, disciplinary issues, and other highly confidential school district matters;
  • Provides clerical assistance to school administrators regarding preparation for negotiations and proposals relative to health insurance and benefits;
  • Performs a variety of related activities as required.

Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of basic clerical procedures involving personnel transactions; good knowledge of office terminology, practices and procedures; working knowledge of school district policies, procedures, contracts and agreements, relative to personnel matters; working knowledge of records maintenance; ability to type at an acceptable rate of speed; ability to follow oral and written instructions; ability to communicate effectively both orally and in writing; ability to maintain confidentiality; good judgment; tact and resourcefulness in dealing with people.


  1. Graduation from high school or possession of a comparable diploma, and two (2) years of responsible clerical experience; or
  2. Four (4) years of responsible clerical experience; or
  3. An equivalent combination of training and experience as indicated in a) and b) above.


In accordance with the Safe Schools Against Violence in Education (SAVE) legislation, Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based upon a fingerprint and criminal history background check.


6/08; 1/17; 8/22

Competitive Class

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Mission Statement

Our mission is to administer, in a fair and equitable manner, the provisions of New York State Civil Service Law and Putnam County Civil Service Rules with respect to the offices and employments in the classified service of Putnam County and the civil divisions therein, which include the towns, villages, school districts, libraries and special districts.

It is Putnam County Personnel Department’s responsibility to ensure Putnam County taxpayers of a public workforce qualified for their jobs pursuant to the principles of selection according to merit and fitness as set forth in Article 5, §6 of the New York State Constitution.

  • Paul Eldridge

    Personnel Officer

Putnam County Office Building

40 Gleneida Avenue
Carmel, New York 10512

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