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Putnam County

Personnel Department


DISTINGUISHING FEATURES OF THE CLASS: This is an important office management position assisting the Business Manager or Assistant Superintendent for Business in discharging the duties of the school district business office. The incumbent of this position is responsible for performing varied budgetary and accounting procedures. Work is performed in accordance with established policies and procedures of the business office with general supervision received from the office administrator or other school administrators. Supervision may be exercised over the work of subordinate clerical staff. Performs related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Assists in the preparation of the annual school budget, secures budget estimate data, and conducts budget studies;
  • Collects and compiles school data and statistics, makes organizational work flow and efficiency studies and makes recommendations for the improvement of procedures and the solution of administrative problems;
  • Completes state aid and other financial reports;
  • Coordinates and supervises the maintenance of departmental accounts, personnel records and payroll preparation;
  • Supervises the requisition, purchase, receipt and inventory of school supplies and equipment and the processing of related records;
  • Gathers data and makes recommendations regarding trust fund and other investments, and maintains bond register;
  • Operates computers with office and school-based computer applications in the performance of job duties, as needed;
  • May represent the school at business meetings, and prepare follow‑up reports and recommendations;
  • May assist the office administrator in analyzing costs and implications of contract negotiations;
  • Performs a variety of related activities as required.

Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS Thorough knowledge of office terminology, procedures, and methods; thorough knowledge of the principles and practices of office, personnel and fiscal management; good knowledge of the principles and practices of account keeping and budget control; working knowledge of modern office machines; ability to organize, assign, coordinate and review the work of clerical subordinates; ability to understand and carry out complex oral and written directions; ability to present oral and written communications clearly and concisely; ability to readily acquire familiarity with departmental organization functions, policies and regulations; good judgment in solving complex clerical and administrative problems; initiative and resourcefulness; tact and courtesy; integrity.


  1. Master's degree in accounting, business administration, education or school business management and one (1) year of business administration or accounting experience which involved fiscal responsibilities, or
  2. Bachelor's degree in accounting, business administration, education or school business management and three (3) years of business administration or accounting experience which involved fiscal responsibilities, or
  3. An equivalent combination of training and experience as indicated in (a) and (b) above.

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.


In accordance with the Safe Schools Against Violence in Education (SAVE) legislation, Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based upon a fingerprint and criminal history background check.

12/89; 9/97; 4/00; 10/07; 9/14

Competitive Class

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Mission Statement

Our mission is to administer, in a fair and equitable manner, the provisions of New York State Civil Service Law and Putnam County Civil Service Rules with respect to the offices and employments in the classified service of Putnam County and the civil divisions therein, which include the towns, villages, school districts, libraries and special districts.

It is Putnam County Personnel Department’s responsibility to ensure Putnam County taxpayers of a public workforce qualified for their jobs pursuant to the principles of selection according to merit and fitness as set forth in Article 5, §6 of the New York State Constitution.

  • Paul Eldridge

    Personnel Officer

Putnam County Office Building

40 Gleneida Avenue
Carmel, New York 10512

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