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Putnam County

Personnel Department


DISTINGUISHING FEATURES OF THE CLASS This is filing and clerical work of a routine nature which involves the recording, indexing and filing of public documents and legal papers, but which is considerably responsible because of requirements for exacting performance. Work is performed in accordance with established procedure and is directed by a higher-level records clerk.  Performs related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Records, indexes and files a variety of public documents and legal papers;
  • Verifies contents of documents for processing related materials;
  • Classifies, labels and files correspondence, reports, memoranda, statistics and other documents;
  • Secures and charges out papers and documents in accordance with a prescribed routine;
  • Assists in devising and installing new filing systems;
  • Collates information and prepares statistical reports;
  • Assists the public in securing information from filed documents which are open for public review;
  • Assists the public in the issuance of passports and naturalization papers;
  • Performs related clerical processing;
  • Maintains records for preparation of reports;
  • Performs a variety of clerical duties which may include the operation of office machines;
  • Performs a variety of related activities as required.

Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:  Good knowledge of the operation of alphabetical, numerical, subject and other filing systems; good knowledge of business arithmetic and English; good knowledge of office terminology, procedures and filing equipment and supplies; familiarity with legal forms, documents and related terminology; ability to understand and carry out moderately complex oral and written instructions; ability to write legibly; clerical aptitude.


Graduation from high school or possession of a comparable diploma and two (2) years of office clerical or business experience.


8/81; 7/86; 9/97; 1/09

Competitive Class

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Mission Statement

Our mission is to administer, in a fair and equitable manner, the provisions of New York State Civil Service Law and Putnam County Civil Service Rules with respect to the offices and employments in the classified service of Putnam County and the civil divisions therein, which include the towns, villages, school districts, libraries and special districts.

It is Putnam County Personnel Department’s responsibility to ensure Putnam County taxpayers of a public workforce qualified for their jobs pursuant to the principles of selection according to merit and fitness as set forth in Article 5, §6 of the New York State Constitution.

  • Paul Eldridge

    Personnel Officer

Putnam County Office Building

40 Gleneida Avenue
Carmel, New York 10512

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