DISTINGUISHING FEATURES OF THE CLASS: This is routine clerical and data entry work which involves maintenance of school records and data, typing announcements, letters and similar, using basic computer applications. Responsibilities include data collection and organization, producing and processing of routine correspondence, telephone communications. Specific duties will vary with the needs of the district, department, or division. Work is performed according to established procedures. Use of a computer is required to perform the work and accuracy is essential. Considerable contact and interaction with school administrators, teachers, school personnel, students and parents are involved, requiring confidentiality and proper handling of confidential materials. This position differs from Office Assistant I in the variety of responsibilities and complexity level of the work. Work is performed under general supervision. The incumbent may function in a lead worker capacity with other clerical or aide personnel. Performs related work as required.
TYPICAL WORK ACTIVITIES: (Illustrative Only)
Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Good knowledge of office practices, procedures, terminology and equipment; good knowledge of office record keeping practices; working knowledge of business arithmetic and English; ability to operate an alphanumeric keyboard at an acceptable rate of speed; ability to use computer applications such as spreadsheets, word processing, calendar, e-mail and database software; ability to enter data, organize and maintain records, and prepare reports; ability to understand and follow oral and written instructions; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships; accuracy; resourcefulness; initiative; good judgment; tact; courtesy; neat appearance.
MINIMUM QUALIFICATIONS: Either
SPECIAL REQUIREMENT FOR APPOINTMENT IN SCHOOL DISTRICTS:
In accordance with the Safe Schools Against Violence in Education (SAVE) legislation, Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based upon a fingerprint and criminal history background check.
3/06; 5/07; 1/09; 4/21; 3/22