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Putnam County

Personnel Department


DISTINGUISHING FEATURES OF THE CLASS: Work is primarily of a routine nature involving operation of equipment requiring the manipulation of an alphanumeric keyboard to produce printed copy, and application of standardized account keeping practices in maintaining and reviewing financial accounts and records. Work requires use of a keyboard for a significant portion of the time. Account Clerk/Typists usually work under general supervision, performing standard assignments in accordance with defined procedures. Supervisors are available for consultation on unusual problems and provide instructions on all new or difficult assignments. Supervision over the work of others is not typically a responsibility. Performs related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Types, sorts and files correspondence, forms, form letters, payrolls, bills, vouchers, records, catalog cards, reports, index cards, memoranda and other material;
  • Acts as receptionist by directing callers to the proper person or office and by giving information of a routine nature;
  • Classifies constantly recurring receipts and expenditures and distributes costs according to a prescribed code;
  • Collects fees and accounts for monies received;
  • Posts to journal or ledger accounts from appropriation, expense, invoice, payroll, receipts, voucher records and other original entry media;
  • Types statistical and tabular reports;
  • Operates computing, calculating, and other office machines;
  • Compiles data for and helps in the preparation of simple financial and statistical reports;
  • Reconciles account balances according to a prescribed procedure;
  • Assists in maintaining labor, material and operational cost records;
  • Compiles payroll data for input to the payroll;
  • Performs a variety of related activities as required.

Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Working knowledge of financial accounts and records maintenance; working knowledge of office terminology, procedures and equipment; working knowledge of business English; ability to under stand and follow oral and written instructions; ability to make arithmetic computations accurately; ability to write legibly; ability to type at an acceptable rate of speed; clerical aptitude; ability to meet and deal with the public effectively; tact and courtesy.


  1. Graduation from high school or possession of a comparable diploma and one (1) year of clerical experience which must have involved some use of computer applications to enter data, maintain records or prepare reports; or
  2. Three (3) years of clerical experience which must have involved some use of computer applications to enter data, maintain records or prepare reports; or
  3. An equivalent combination of training and experience as indicated in a) and b) above.

SUBSTITUTION NOTE: Post-secondary level education may be substituted for one (1) year of the required experience indicated above on the basis of thirty (30) college credits per year of experience.

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.


8/84; 2/85; 4/86; 10/97; 9/08; 7/09; 1/09

Competitive Class

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Mission Statement

Our mission is to administer, in a fair and equitable manner, the provisions of New York State Civil Service Law and Putnam County Civil Service Rules with respect to the offices and employments in the classified service of Putnam County and the civil divisions therein, which include the towns, villages, school districts, libraries and special districts.

It is Putnam County Personnel Department’s responsibility to ensure Putnam County taxpayers of a public workforce qualified for their jobs pursuant to the principles of selection according to merit and fitness as set forth in Article 5, §6 of the New York State Constitution.

  • Paul Eldridge

    Personnel Officer

Putnam County Office Building

40 Gleneida Avenue
Carmel, New York 10512

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