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Putnam County

Personnel Department


DISTINGUISHING FEATURES OF THE CLASS This is high level technical payroll work which primarily involves responsibility for the processing of payroll data and computerized records requiring a high degree of accuracy. Work is performed in accordance with prescribed procedure under the general supervision of an administrator, and involves meeting strict deadlines. Duties include responsibility for managing accurate and timely payroll processing, ensuring compliance with tax laws, garnishment procedures, and other regulations.. The incumbent assists in ensuring that bargaining unit requirements relative to appropriate salaries and rates of pay are upheld. Supervision may be exercised over clerical or payroll personnel. Performs related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

  • Administers the distribution, correction and reconciliation of the bi-weekly payroll and the reporting and disbursement to Federal and State agencies;
  • Computes gross wages and posts wage data to payroll records;
  • Prepares a list of all changes (i.e., pay, new hires, deductions, etc.) occurring each payroll;
  • Proves gross payroll totals after changes have been processed;
  • Coordinates payroll reports with the data processing section;
  • Operates computer using specialized payroll software;
  • Acts independently to resolve all payroll inconsistencies in a timely and accurate fashion;
  • Manages quarterly and year‑end activities including wage reconciliation and W‑2 production;
  • Prepares bank deposits and breakdowns on payrolls as to proper amounts for State Tax, Federal Tax, Social Security, Bonds, Group Insurance and Union Dues;
  • Prepares salary information for Workers' Compensation and Disability Forms;
  • Prepares various reports such as Retirement, Social Security, Federal Withholding, State Withholding, Hospitalization, Group Insurance, Union dues and agency fees, NYS Department of Labor, Disability, Credit Union, etc.;
  •  Works integrate data to ensure best overall organizational practices;
  • Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e‑mail and database software in performing work assignments;
  • Prepares various reports and makes recommendations for management positions in collective bargaining negotiations;
  • Operates a check‑signing machine;
  • May do incidental typing;
  • May distribute pay checks;
  • Performs a variety of related activities as required.

Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS Good knowledge of automated compensation systems and procedures; good knowledge of payroll and payroll tax issues; good knowledge of Federal and State laws; good knowledge of benefit programs and their deduction rules; good knowledge of the principles of payroll auditing; ability to identify, analyze and resolve complex payroll and related issues; ability to identify future issues, risks and opportunities as they relate to payroll administration; ability to assess implications of policy decisions for payroll; ability to effectively communicate both orally and in writing; ability to interpret complex statistics and present logical reports; ability to gather and organize pertinent data and to draw appropriate conclusions; ability to establish and maintain effective working relationships; ability to instruct departmental representatives in program procedures; ability to effectively use computer applications such as spreadsheets, word processing, calendar, e‑mail and database software; tact; sound judgment; integrity; resourcefulness; accuracy; thoroughness.


  1. Bachelors Degree and two (2) years of account clerical experience, one (1) of which must have been in a payroll department using an automated payroll system; or
  2. Associates Degree and three (3) years of account clerical experience, two (2) years of which must have been in a payroll department using an automated payroll system; or
  3. Graduation from high school or possession of a comparable diploma and four (4) years of account clerical experience, two (2) years of which must have been in a payroll department using an automated payroll system; or
  4. An equivalent combination of education and experience as indicated in a), b), and c) above.

FOR PROMOTION One (1) year permanent competitive class status as a Payroll Clerk or Senior Account Clerk, which shall have had payroll experience as a principal function.

PLEASE NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.


In accordance with the Safe Schools Against Violence in Education (SAVE) legislation, Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based upon a fingerprint and criminal history background check.


10/01; 4/06; 1/09; 12/22

Competitive Class

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Mission Statement

Our mission is to administer, in a fair and equitable manner, the provisions of New York State Civil Service Law and Putnam County Civil Service Rules with respect to the offices and employments in the classified service of Putnam County and the civil divisions therein, which include the towns, villages, school districts, libraries and special districts.

It is Putnam County Personnel Department’s responsibility to ensure Putnam County taxpayers of a public workforce qualified for their jobs pursuant to the principles of selection according to merit and fitness as set forth in Article 5, §6 of the New York State Constitution.

  • Paul Eldridge

    Personnel Officer

Putnam County Office Building

40 Gleneida Avenue
Carmel, New York 10512

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