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Purchasing Specialist at Valhalla Requisition

OVERVIEW: Maintain positive relationship between the purchasing department and other campus departments; actively addressing questions and concerns related to purchasing policies and procedures, eProcurement software, and supplier relations. Resolve issues with orders and shipments and coordinate with accounts payable to ensure proper processing of invoices for payment; ensure funding is available via purchase orders and change orders. Assists with onboarding new vendors in the College's eProcurement system; maintain W9 and W8 files and update vendor contact and remittance information as needed. Performs general and department specific clerical functions (e.g. answering phones, scheduling meetings, copying, faxing, etc.) for the purpose of supporting departmental activities. Assists departmental users with eProcurement system and offers ongoing one-on-one training as needed to ensure smooth and timely processing of requisitions. Assists the Director of Purchasing with competitive bidding process, specifically with bid receipts and openings. Assists with the managing and reconciling of the College's credit card; responsible for booking conferences and travel related transactions. Performs other related duties as assigned by manager.  

RESPONSIBILITIES: Customer Service: Acts as the first point of contact for the purchasing department to handle all eProcurement inquiries; following up with suppliers on missing orders or backordered items; ensures all departmental questions and concerns are addressed and informs NYMC staff of purchasing policies and procedures. Vendor Management: Liaison between suppliers and departments; NYMC point person for completing credit applications for new suppliers; works with Touro to add new suppliers to eProcurement system; sets-up meetings with new suppliers and matches suppliers to interested departments; maintains supplier contact information to ensure orders are placed properly; requests credits as needed. eProcurement: eProcurement specialist - reviews requisitions and invoice exceptions, rectifies PO transmission errors, offers ongoing training and user support, places online orders (both credit card and invoiced orders) and maintains records to assist with monthly credit card reconciliation. Travel: Books conferences and travel related transactions for college personnel using the Purchasing credit card. Reviews travel reimbursement requests.  

in Valhalla, New York
Workforce Partnership
Start date: As soon as possible
Reference: NY1442432
Terms of reference

QUALIFICATION: Education, Knowledge, and Skills (A) Education Requirement: High School diploma (B) Licenses or Certifications: N/A (C) Technical/Computer Skills: Microsoft Office Suite, eProcurement software, Banner (D) Prior Experience: 3 to 4 years of related experience  


Job Location:   Valhalla, New York Pay:  
Starting pay not specified.
Benefits:   No benefits mentioned.
Hours per Week:   Not specified. Duration:  
Full Time, Regular Workdays:   Not specified.
Shift:   Not specified.
Public Transportation:   Information not provided.
Minimum Education Required:   High School Diploma
Driver Licenses, Including Endorsements:   No Driver License requirements specified. 

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Additional Information:

Putnam County Office Building

40 Gleneida Avenue
Carmel, New York 10512

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